Privacy Policy – Gwinnett Rugby Hub App

Effective Date: May 1, 2026

Gwinnett Rugby Hub (“we,” “our,” or “us”) operates the Gwinnett Rugby Hub mobile application (the “App”). This Privacy Policy explains how we collect, use, and protect your information when you use our App.

1. Information We Collect

a. Personal Information

We may collect the following information when you register or interact with the App:

• Name

• Email address

• Phone number (optional)

• Team affiliation (Men’s, Women’s, Youth, etc.)

• Player status (player, coach, staff, fan)

b. Usage Information

We may automatically collect:

• Device type and operating system

• App usage data (features used, time spent)

• IP address (for security and analytics purposes)

c. Team & Availability Data

For players and staff:

• Match availability (in/out responses)

• Team selection and lineup data

• Participation in events and trainings

2. How We Use Your Information

We use your information to:

• Communicate announcements from coaches and staff

• Manage player availability and team selections

• Display team lineups (visible to authorized users only)

• Respond to inquiries about joining the club

• Improve App functionality and user experience

• Send important updates, notifications, and alerts

3. Sharing of Information

We do not sell your personal information.

We may share data only in the following cases:

• With coaches and staff for team management purposes

• With authorized users (e.g., players viewing team lineups)

• With service providers that help operate the App (e.g., hosting, analytics)

• If required by law or to protect the safety and rights of users

4. Data Access & Visibility

• Players can view:

  • Team announcements

  • Selected match lineups

• Coaches & Staff can view:

  • Player availability (in/out)

  • Team management data

• Public Users/Fans:

  • Can view general announcements and club updates

  • Cannot access private player or team data

5. Data Security

We implement reasonable security measures to protect your information, including:

• Secure data storage

• Access controls based on user roles

• Encryption where applicable

However, no system is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your information:

• As long as your account is active

• As needed for team operations and record-keeping

• Or as required by applicable laws

You may request deletion of your data at any time.

7. Your Rights

You have the right to:

• Access your personal data

• Request corrections

• Request deletion of your data

• Opt out of non-essential communications

To make a request, contact us at:
Email: VIVARugbyConnect@gmail.com

8. Children’s Privacy

The App is primarily intended for users 18 years and older.
For youth teams, parental or guardian consent may be required.

We do not knowingly collect personal data from children under 13 without consent.

9. Third-Party Services

The App may use third-party services (such as analytics or cloud hosting). These providers may collect data in accordance with their own privacy policies.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted within the App with a revised “Effective Date.”

11. Contact Us

If you have any questions about this Privacy Policy, contact:

Gwinnett Rugby Hub
Email: VIVARugbyConnect@gmail.com

“By using the Gwinnett Rugby Hub App, you agree to the collection and use of information in accordance with this Privacy Policy.”

TERMS OF SERVICE – GWYNNETT RUGBY HUB APP

Effective Date: May 1, 2026

1. Acceptance of Terms

By accessing or using the Gwinnett Rugby Hub App (“App”), you agree to be bound by these Terms of Service (“Terms”). If you do not agree, do not use the App.

2. Description of Service

The App provides:

• Club announcements and communication

• Player availability tracking

• Match selection and lineup visibility

• Team management tools for coaches and staff

• Public information for fans and prospective players

3. User Accounts

To access certain features, you may be required to create an account.

You agree to:

• Provide accurate and current information

• Keep your login credentials secure

• Accept responsibility for all activity under your account

We reserve the right to suspend or terminate accounts that violate these Terms.

4. User Roles & Responsibilities

Players

• Must provide accurate availability

• Must not share private team information externally

Coaches & Staff

• Responsible for appropriate use of player data

• Must maintain confidentiality of team and player information

Fans/Public Users

• Limited to public content and inquiries

• May not attempt to access restricted areas

5. Acceptable Use

You agree not to:

• Use the App for unlawful purposes

• Harass, abuse, or harm others

• Attempt to gain unauthorized access to data or accounts

• Distribute false or misleading information

• Interfere with the App’s functionality

6. Content & Intellectual Property

All content within the App (logos, branding, materials) is owned by Gwinnett Rugby Hub or its licensors.

You may not:

• Copy, distribute, or reproduce content without permission

• Use club branding for commercial purposes without approval

7. Privacy

Your use of the App is also governed by our Privacy Policy.

8. Termination

We reserve the right to:

• Suspend or terminate your account at any time

• Remove content or restrict access if Terms are violated

9. Disclaimer of Warranties

The App is provided “as is” without warranties of any kind.
We do not guarantee:

• Continuous availability

• Error-free performance

• Complete security

10. Limitation of Liability

To the fullest extent permitted by law, Gwinnett Rugby Hub is not liable for:

• Any indirect, incidental, or consequential damages

• Loss of data or access

• Issues arising from the use of the App

11. Changes to Terms

We may update these Terms at any time. Continued use of the App constitutes your acceptance of the updated Terms.

12. Governing Law

The laws of the United States and the State of Georgia govern these Terms.

13. Contact

For questions regarding these Terms:
Email: VIVARugbyConnect@gmail.com